Every part on file
Record each part with its part number, category, quantity on hand and reorder point. When a mechanic asks whether there is a spare slack adjuster, the answer is on screen, not in somebody’s head.
Parts inventory
Know what is on the shelf before the truck is in the bay
Keep every part with its number, bin and reorder point. Picking a part onto a work order lowers the count, and the owner gets an email when a pick takes a part below its reorder point. Parts inventory is on Premium; see pricing.
Included from the Premium plan
| Part, bin | On hand / reorder at |
|---|---|
| BC-3030 brake chamber, B-12 | 6 / 4 |
| SA-0418 slack adjuster, B-14 | 2 / 3 |
| BS-1622 brake shoe kit, B-09 | 8 / 4 |
| BH-0710 brake hose, B-03 | 11 / 6 |
SA-0418 below reorder point, owner emailed
What parts stock keeps track of
Shelf or bin location
Each part has a shelf or bin field, such as B-12 or Rack 3. A new mechanic can walk straight to the right drawer instead of opening every one in the parts room.
Picked onto work orders
Pick a part onto a work order and the quantity on hand goes down. Take it off the work order and it goes back into stock.
Reorder point email
When a pick on a work order takes a part below its reorder point, the company owner gets an email. The order can go in before the last one is used.
Restock from an invoice
Scan a supplier invoice and AI reads it to restock the parts on it, so nobody has to key a long invoice in line by line at the end of the day.
History, export, archive
Each part keeps a history. Export the parts list to CSV for a count or for your accountant, and archive the parts you no longer carry.
Why the count matches the shelf
A parts count drifts when it lives somewhere other than the job. In RigMD the part is picked onto the work order that used it, so stock drops when the brake chamber goes onto T-114, not at the end of the week when somebody remembers to update a spreadsheet.
If it was the wrong part and comes back off the work order, it goes back into stock. The part’s history is there when the count on screen and the count in the bin disagree, which makes the monthly walk-through shorter.
Reorder points that do some of the watching
Set a reorder point on the parts you cannot run without: brake chambers, air filters, slack adjusters, wiper blades before winter. When a pick on a work order takes one of them below that number, the company owner gets an email.
The email is tied to picks on work orders, which is one more reason to put every part on the job it went into. Restocking works the same way in reverse: scan the supplier invoice when the order arrives, and AI reads it to bring the counts back up.
How it works
From supplier invoice to work order
- 1
Add your parts
Enter each part with its number, category, shelf or bin, quantity on hand and reorder point.
- 2
Restock from invoices
Scan a supplier invoice when an order arrives, and AI reads it to restock the parts on it.
- 3
Pick onto work orders
Pick parts onto the work order for the job, and the quantity on hand goes down as you do.
- 4
Reorder on time
The company owner gets an email when a pick takes a part below its reorder point.
Parts inventory is included from Premium
Starter
For smaller fleets getting service and inspections organized
$2per vehicle
per month
Billed annually, in US dollars
or $2.50 billed monthly
Records, PM reminders and driver inspections for every truck and trailer.
- Truck and trailer records with documents
- PM schedules by days and miles
- Due and overdue reminders by email
- Driver pre-trip and post-trip inspections
- Registration, insurance and inspection renewals
- Odometer from your Motive, Samsara or Radical ELD
Pro
For fleets that run their own shop or mechanics
$3.50per vehicle
per month
Billed annually, in US dollars
Billed annually only
Everything in Starter, plus the shop:
- Work orders with statuses and priorities
- PM work orders opened automatically
- Mechanic role, job assignment and labour timers
- Out-of-service downtime on the dispatch board
- Outside shop invoices read by AI
- Cost per vehicle as a page, CSV and PDF
Premium
For fleets that stock parts and track tires and warranties
$5per vehicle
per month
Billed annually, in US dollars
Billed annually only
Includes this feature
Everything in Pro, plus parts and tires:
- Parts stock with reorder points
- Parts picked onto work orders adjust stock
- Low-stock email and AI invoice restocking
- Tire positions, tread readings and retreads
- Warranty expiry emails by date and mileage
- Quebec SAAQ PM inspection forms
Prices are per truck or trailer, per month, in US dollars, before tax. Every RigMD account is set up by our team: tell us about your fleet on the contact page and we will confirm your plan and price before anything is billed.
Questions, answered
Which plan includes parts inventory?
Premium. On Pro, parts are typed into each work order by hand. On Premium they can also be picked from parts stock, which keeps the count up to date. See pricing.
Does picking a part change the stock count?
Yes. Picking a part onto a work order lowers its quantity on hand, and removing it from the work order puts it back.
Who gets the low-stock email?
The company owner, when a pick on a work order takes a part below its reorder point. Set the reorder point on each part you want watched.
Can I restock from a supplier invoice?
Yes. Scan the invoice and AI reads it to restock the parts, which saves keying a long invoice in by hand.
Where does a part’s location go?
In its shelf or bin field. Each part has one, such as B-12 or Rack 3, so whoever is looking knows which drawer to open.
Can I export the parts list?
Yes, to CSV. Parts you stop carrying can be archived, and each part keeps its history.
Related features
Work orders
Every repair, PM, inspection and breakdown on one work order, from assignment to a printable PDF.
Tires and warranties
Each tire by position with tread readings and cost per mile, and an email before a warranty runs out.
Maintenance costs
See what each truck and trailer costs to maintain, from work orders and outside-shop invoices, as a page, CSV or PDF.
Know what is on the shelf before you need it.
Tell us about your fleet and we will set up your RigMD account.