Cost per vehicle
See what each truck and trailer costs to maintain, on a page you can read in the office or download as a CSV or a PDF for the owner’s desk.
Maintenance costs
See what each truck and trailer costs to keep on the road
RigMD adds up your work orders and outside-shop invoices for each vehicle and gives you the result as a page, a CSV or a PDF. Cost tracking starts on Pro; see pricing.
Included from the Pro plan
| Unit | Total |
|---|---|
| T-114 | 6,420.18 |
| T-131 | 3,915.60 |
| T-142 | 2,210.75 |
| TR-208 | 1,148.30 |
| TR-215 | 486.90 |
| Total | 14,181.73 |
Work orders and shop invoices included
Where the numbers come from
Doubles shown, not hidden
When an outside-shop invoice is linked to a work order, the report shows that overlap on its own line, so an invoice keyed in twice is easy to spot instead of quietly inflating the total.
Outside-shop invoices
Record an invoice from an outside shop against the vehicle it was for. AI reads the scanned invoice, and then someone approves it.
Work order totals
Every work order carries its own parts and labour totals, built from the parts on the job and the time each mechanic logged at their hourly rate.
Costs stay with the office
Mechanics do not see costs on work orders. They see the job; the totals stay with the office.
Mechanic history
Download a mechanic’s history as a CSV when you review the year, set rates or plan how many people the shop needs.
Inside work and outside work in one figure
Most fleets pay for maintenance two ways. Some work is done in your own shop by your own mechanics, and some is done by a dealer or a roadside shop when a truck breaks down three provinces or four states from home. If those live in different places, nobody knows what a unit really cost.
In RigMD both land against the vehicle. Work orders bring their parts and labour totals, and outside-shop invoices are recorded against the same unit, read by an AI scan of the receipt and then approved. The cost per vehicle report adds both kinds of work together, so TR-208 gets one figure for its maintenance, and any invoice linked to a work order shows up separately so you can check it.
Numbers you can take into a meeting
The cost report is a page in RigMD, a CSV for your own spreadsheets and a PDF you can print. When the question is whether to keep T-114 another year or trade it, you can start from what it actually cost to maintain rather than from memory.
On Premium, each tire also gets its own cost per mile, which helps when the question is which brand or which retreader to use next. Mechanic history also downloads as a CSV, for the review at the end of the year.
How it works
How the costs come together
- 1
Close work orders
Each work order adds up the parts and labour used on the job.
- 2
Record outside invoices
Scan the invoice from the outside shop against the vehicle, let AI read it, then approve it.
- 3
Open the cost report
See the cost for each truck and trailer, with work orders and shop invoices together.
- 4
Export it
Download the report as a CSV or a PDF, and mechanic history as a CSV.
Maintenance costs is included from Pro
Starter
For smaller fleets getting service and inspections organized
$2per vehicle
per month
Billed annually, in US dollars
or $2.50 billed monthly
Records, PM reminders and driver inspections for every truck and trailer.
- Truck and trailer records with documents
- PM schedules by days and miles
- Due and overdue reminders by email
- Driver pre-trip and post-trip inspections
- Registration, insurance and inspection renewals
- Odometer from your Motive, Samsara or Radical ELD
Pro
For fleets that run their own shop or mechanics
$3.50per vehicle
per month
Billed annually, in US dollars
Billed annually only
Includes this feature
Everything in Starter, plus the shop:
- Work orders with statuses and priorities
- PM work orders opened automatically
- Mechanic role, job assignment and labour timers
- Out-of-service downtime on the dispatch board
- Outside shop invoices read by AI
- Cost per vehicle as a page, CSV and PDF
Premium
For fleets that stock parts and track tires and warranties
$5per vehicle
per month
Billed annually, in US dollars
Billed annually only
Includes this feature
Everything in Pro, plus parts and tires:
- Parts stock with reorder points
- Parts picked onto work orders adjust stock
- Low-stock email and AI invoice restocking
- Tire positions, tread readings and retreads
- Warranty expiry emails by date and mileage
- Quebec SAAQ PM inspection forms
Prices are per truck or trailer, per month, in US dollars, before tax. Every RigMD account is set up by our team: tell us about your fleet on the contact page and we will confirm your plan and price before anything is billed.
Questions, answered
Which plan includes maintenance costs?
Pro and Premium. Cost per vehicle, outside-shop invoices, work order totals and mechanic history are on Pro. Cost per mile for each tire is on Premium. See pricing.
What goes into cost per vehicle?
Work orders and outside-shop invoices recorded against the vehicle. Work orders bring their parts and labour totals. Where an outside-shop invoice is linked to a work order, the report shows the overlap separately so you can check it.
How do outside-shop invoices get in?
Record the invoice against the vehicle it was for. AI reads the scanned receipt, and someone approves it.
Can mechanics see what repairs cost?
No. Mechanics do not see costs on work orders. Parts and labour totals stay with the office.
Can I export the numbers?
Yes. The cost per vehicle report downloads as a CSV or a PDF, and mechanic history downloads as a CSV.
Related features
Work orders
Every repair, PM, inspection and breakdown on one work order, from assignment to a printable PDF.
Tires and warranties
Each tire by position with tread readings and cost per mile, and an email before a warranty runs out.
Fleet records
A record for every truck and trailer, with documents, service history and daily renewal alerts.
Know what each unit costs to maintain.
Tell us about your fleet and we will set up your RigMD account.