Trucks and trailers
Every truck and every trailer has its own record, so the paperwork for trailer TR-208 never ends up filed under the tractor that pulled it last.
Fleet records
Every unit’s file, ready when someone asks for it
Documents and service history for each truck and trailer, the current odometer for each truck, and daily alerts before a registration, insurance policy, permit or periodic inspection runs out.
Included from the Starter plan
| Document | Expires |
|---|---|
| Registration | Mar 31, 2027 |
| IRP cab card | Mar 31, 2027 |
| Insurance | Jan 15, 2027 |
| Annual inspection | Nov 4, 2026 |
Renewal alert: annual inspection
One file for each unit
A current odometer
Each truck carries one current odometer reading. It updates from a connected ELD, by hand when needed, and on Pro whenever a work order closes.
Service history
Each vehicle keeps its own service history, and you can export it to Excel when an auditor, an insurer or a buyer asks for it.
A document hub
Registration, cab card, insurance, permits and inspection reports sit in each vehicle’s document hub, with expiry dates on the documents that have one.
ZIP and print-all
Download a unit’s documents as one ZIP file or print them all at once. Archive old versions and restore them if you need them back.
Daily renewal alerts
Daily alerts cover vehicle registration, IRP cab cards, insurance, permits and periodic inspections such as CVIP or the US annual inspection.
When an auditor or a buyer asks for a truck’s file
US carriers must keep inspection, repair and maintenance records for each vehicle for one year where it is housed or maintained, and for six months after it leaves their control (49 CFR 396.3). Canadian provinces set their own maintenance record rules based on National Safety Code Standard 11. Either way, the request tends to arrive with a deadline attached.
In RigMD, the service history for T-114 is one export to Excel, and its registration, cab card and insurance are one ZIP download or one print run. When you sell a unit, the next owner gets a complete history instead of a box of receipts, and when an insurer asks about a claim, you are not searching three filing cabinets.
Renewals without a wall calendar
Expired paperwork tends to surface at the worst moment: at a scale, at the border or at a roadside inspection. RigMD checks every day and sends renewal alerts for vehicle registration, IRP cab cards, insurance, permits and periodic CVIP or annual inspections, so renewals stop depending on someone remembering a date.
When the new registration arrives, upload it, archive the old one, and the file is current again. The same odometer reading that sits on the record also feeds the truck’s PM schedules, so the office and the shop work from one number. To see what each plan includes, visit pricing.
How it works
Getting your fleet records in shape
- 1
List your units
Add each truck and trailer so every unit has its own record and document hub.
- 2
Upload the paperwork
Add registrations, cab cards, insurance and permits to each vehicle, with their expiry dates.
- 3
Keep the odometer current
Connect a Motive, Samsara or Radical ELD account, or enter each truck’s reading by hand.
- 4
Act on the alerts
Renew what the daily alerts flag, archive the old copy, and export history whenever someone asks.
Fleet records is included from Starter
Starter
For smaller fleets getting service and inspections organized
$2per vehicle
per month
Billed annually, in US dollars
or $2.50 billed monthly
Includes this feature
Records, PM reminders and driver inspections for every truck and trailer.
- Truck and trailer records with documents
- PM schedules by days and miles
- Due and overdue reminders by email
- Driver pre-trip and post-trip inspections
- Registration, insurance and inspection renewals
- Odometer from your Motive, Samsara or Radical ELD
Pro
For fleets that run their own shop or mechanics
$3.50per vehicle
per month
Billed annually, in US dollars
Billed annually only
Includes this feature
Everything in Starter, plus the shop:
- Work orders with statuses and priorities
- PM work orders opened automatically
- Mechanic role, job assignment and labour timers
- Out-of-service downtime on the dispatch board
- Outside shop invoices read by AI
- Cost per vehicle as a page, CSV and PDF
Premium
For fleets that stock parts and track tires and warranties
$5per vehicle
per month
Billed annually, in US dollars
Billed annually only
Includes this feature
Everything in Pro, plus parts and tires:
- Parts stock with reorder points
- Parts picked onto work orders adjust stock
- Low-stock email and AI invoice restocking
- Tire positions, tread readings and retreads
- Warranty expiry emails by date and mileage
- Quebec SAAQ PM inspection forms
Prices are per truck or trailer, per month, in US dollars, before tax. Every RigMD account is set up by our team: tell us about your fleet on the contact page and we will confirm your plan and price before anything is billed.
Questions, answered
Which documents get renewal alerts?
Vehicle registration, IRP cab cards, insurance, permits and periodic inspections such as CVIP or the US annual inspection. RigMD checks them every day and sends the alerts daily.
Can I export a truck’s service history?
Yes. Each vehicle’s service history exports to Excel, ready to send to an auditor, an insurer or a buyer.
Where does the odometer reading come from?
Each truck has one current reading. It updates from a connected Motive, Samsara or Radical ELD, by hand, and on Pro when a work order closes.
What happens to an old document when I replace it?
Archive it. You can restore an archived document later if you need it back.
Which plan includes fleet records?
Starter and every plan above it. Starter includes truck and trailer records, the odometer reading, service history export, the document hub and daily renewal alerts. See pricing.
Related features
Preventive maintenance
Schedule PM by days, miles or both, let ELD odometer readings move the due dates, and get a daily list of what is due.
Inspections
Drivers inspect in the TruckerPro Driver app, and a major defect can hold the truck until a supervisor clears it.
Maintenance costs
See what each truck and trailer costs to maintain, from work orders and outside-shop invoices, as a page, CSV or PDF.
Give every truck and trailer a complete file.
Tell us about your fleet and we will set up your RigMD account.